Totum Partners are delighted to be working with a top 20 International legal firm with a world class reputation. The role is responsible for the day to day management of the firm’s global E-billing function. This is a proactive role, supporting and working alongside three E-billing Assistants to achieve accurate and timely delivery of invoices to clients. The maintenance of the E-billing intermediary platforms will form a key part of the role. Acting as a focal point for the International Finance Teams and advising the business on acknowledged best practice in order to adhere to the clients billing guidelines is also a major part of the role. The role reports to the Head of UK Finance and manages the E- billing team and you will provide pro-active feedback, updates and the escalation of any issues on a regular basis to the Head of UK Finance. You will provide reports required by the group finance function for initial London review and there is constant interaction with the London office and overseas offices. Providing a quality service, building trust and strong working relationships will be key.

In addition, the role is responsible for the management of the E-billing team. Delivering an efficient and effective E-bill processing service, ensuring a high quality service in day to day work. This includes responsibility for anticipating requirements, monitoring service levels and addressing issues, and ensuring that the E-billing team is appropriately staffed to produce a high quality service.

The main duties and responsibilities of the role include being responsible for generating E-billing files using the firms ERP system. You will be handling a heavy volume of complex uploads to various intermediary platforms in accordance with the clients billing guidelines and firm policies. You will also take ownership for maintaining the data held in the E-billing intermediary platforms, predominantly timekeepers, rates and budgets to facilitate the timely submission of invoices and take responsibility for aiding the resolution of any issues with effective communication to the partnership and/or clients in a timely manner. You will coordinate the submission of accrual information for E-billing clients in adherence to the clients’ timetable requirements. Liaising with the relevant billing/credit control/reporting teams to ensure that the financial data submitted is accurate. You will be responsible for directly managing a team of 2 E-billing assistants and 1 Senior E-billing assistant providing constructive feedback and encouragement to ensure that team members are motivated, learn new skills, gain experience and develop in line with the firms appraisal and competencies processes.

You will need Good knowledge of legal billing and have a minimum of 3 years experience within E-billing is essential. You will ideally have had exposure to multiple eBilling systems (Collaborati, TyMetrix 360, CounselLink, Tungsten) and be able to demonstrate the application of best practice together with a commercial approach with regards to billing, rates, time recording.

Follow us on Twitter for information on new jobs and market trends. 

Job Details

Job Ref: 23193
Hours: Full Time
Location: UK – London
Working Term: Permanent
Salary: £65,000


Dee Deol Dee Deol


+44 (0) 20 7332 6330